Page Comparison

Initial Setup

This guide explains how to use the WebEx Teleconferencing System as a presenter (lecturer)

Appearance of the system

Right panels:

Participants – this lists all the participants currently in the session (presenter, panelists, host, and attendees)

Please note the following icons, their location and meaning:

To the left of a name presenter icon, only visible next to one participant

If none of the below are visible to the left of a name then that participant is not connected correctly.

microphone active, speakers active
microphone muted, speakers active
microphone active, speakers muted
microphone muted, speakers muted

To the right of a name

Click on the icons in the session to enable/disable the function

	microphone enabled
	microphone disabled
	webcam enabled
	webcam disabled

	participant has raised their hand i.e. has requested for their microphone to be enabled.
	the participant is not currently viewing the session i.e. another application is currently being viewed on their computer.

Chat – this panel allows everyone in the session to communicate via chat

Center area:

Near the center of your screen you can see the Share button. By clicking the arrow to the right of the button you can choose to share either your Desktop or a specific file.

Sharing content

Share File:

If you choose to share file(s), browse your computer to find the file that needs to be shared. Please allow some time for the files to upload.

It’s important before you start your lecture to start recording the session. In order to do that you need to locate the button on the bottom right of your screen. We would suggest to do that before you start sharing your screen.

Start Recording (IMPORTANT)

It’s important before you start your lecture to start recording the session. In order to do that you need to locate the button on the bottom right of your screen. We would suggest to do that before you start sharing your screen.

In case record button does not appear at the bottom right you need to click on the Record button as shown in the image below. By clicking it the recording will start immediately.

While you record you have the option to see the duration of the recording, pause it in case of a break and stop it after you finished your lecture.

Assigning Privileges to students

In order to Assign Privileges to your attendees you need to follow the steps: Participant tab → Assign Privileges.

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The below window will open. We recommend you to use the settings below for your training session

Share My Desktop

If you have multiple monitors, select the one you want your students to view. When your desktop is shared any actions you perform on that monitor will be visible to all participants. You can use this sharing mode to display websites, application or files.

When you share your desktop the WebEx application will minimize and a blue bar will appear at the top of your screen. From the blue bar you can open the Participants and Chat panel. When you have finished your session click Stop Sharing.