The guide below details the user interface of the WebEx Training application. The information is relevant for those with the Presenter or Host roles, i.e. the Lecturer.
Above is the user interface of WebEx training as viewed by the Presenter or Host.
The interface is separated into multiple sections and each section will be detailed.
The Host and Presenter have access to a number of panels at the upper-right of the application. These can selected to open the specific panel.
The Participants panel allows you to see who is currently in the session. This list is divided between Panelists (Host, Presenter, Panelists) and Attendees.
It provides the Host and Presenter with an information for each participant in the session as well as a number of functions.
Icons, Definitions and Location
Each participant has a number of icons associated with them, as viewed in the image above. Please note the icons, their location and meaning
Icon
Definition
Location
Icon
Definition
Location
This person is the active Presenter. There can only be one active presenter in a session.
To the left of the participant name
Connected to the session
Microphone active, speakers active
To the left of the participant name
Connected to the session
Microphone muted, speakers active
To the left of the participant name
Connected to the session
Microphone active, speakers muted
To the left of the participant name
Connected to the session
Microphone muted, speakers muted
To the left of the participant name
No Icon
If none of the connected icons above are visible to the left of a participant’s name it means that they are not connected to the audio of the session.
Microphone enabled and active
To the right of the participant name
Microphone disabled
To the right of the participant name
Webcam enabled
To the right of the participant name
Webcam disabled
To the right of the participant name
Webcam not available on participant’s device
To the right of the participant name
The Presenter and Host of a session can enable/disable the microphone of Attendees. They cannot however control anyone's webcam besides their own.
Participant has raised their hand i.e. has requested for their microphone to be enabled.
To the right of the participant name
Participant is not currently viewing the session i.e. another application is currently being viewed on their device.
To the right of the participant name
Chat
The Chat panel allows all the participants to communicate via text during the session. Messages can be sent to specific groups:
All Participants
All Panelists
All Attendees
Or to privately to specific users.
By default, only the Host, Presenter and Panelists can send to All Participants, All Attendees and private chat to students. In order to allow Attendees (students) to message the Participants and each other the Presenter needs to provide this privilege.
Recorder
The Recorder panel allows the host to record the session and have the recording automatically saved to the WebEx server.
Near the center of the WebEx session application three buttons are available:
Icon
Definition
Available to
Icon
Definition
Available to
Clicking the Voice Conference button brings up a volume panel to quickly mute or control the volume of your speakers and microphone.
Host, Presenter
Clicking the Invite & Remind button brings up a window that lets you remind anyone invited to the session be sending them an email, or you can invite new participants by entering their email address to quickly email them an invitation to the session.
Host
Clicking the Share My Desktop button allows the presenter to share their screen to all participants. Clicking the arrow on the right of the button provides the presenter with other sharing options. e.g. Share File, Share Application.
Presenter
Share My Desktop Interface
If the Presenter clicks Share My Desktop all panels are still available to the participants by hovering their mouse over the blue bar at the top of the page (the bar is green on Mac). Hovering your mouse over the bar lowers it revealing all the available panels.