WebEx Session User Interface

The guide below details the user interface of the WebEx Training application. The information is relevant for those with the Presenter or Host roles, i.e. the Lecturer.

Above is the user interface of WebEx training as viewed by the Presenter or Host.

The interface is separated into multiple sections and each section will be detailed.

The Host and Presenter have access to a number of panels at the upper-right of the application. These can selected to open the specific panel.

Participants

More information regarding WebEx participants' roles can be found here: WebEx Training Session Roles

The Participants panel allows you to see who is currently in the session. This list is divided between Panelists (Host, Presenter, Panelists) and Attendees.

It provides the Host and Presenter with an information for each participant in the session as well as a number of functions.

Icons, Definitions and Location

Each participant has a number of icons associated with them, as viewed in the image above. Please note the icons, their location and meaning

Icon	Definition	Location

Icon	Definition	Location
	This person is the active Presenter. There can only be one active presenter in a session.	To the left of the participant name
	Connected to the session Microphone active, speakers active	To the left of the participant name
	Connected to the session Microphone muted, speakers active	To the left of the participant name
	Connected to the session Microphone active, speakers muted	To the left of the participant name
	Connected to the session Microphone muted, speakers muted	To the left of the participant name
No Icon	If none of the connected icons above are visible to the left of a participant’s name it means that they are not connected to the audio of the session.
	Microphone enabled and active	To the right of the participant name
	Microphone disabled	To the right of the participant name
	Webcam enabled	To the right of the participant name
	Webcam disabled	To the right of the participant name
	Webcam not available on participant’s device	To the right of the participant name
	The Presenter and Host of a session can enable/disable the microphone of Attendees. They cannot however control anyone's webcam besides their own.
	Participant has raised their hand i.e. has requested for their microphone to be enabled.	To the right of the participant name
	Participant is not currently viewing the session i.e. another application is currently being viewed on their device.	To the right of the participant name

Chat

The Chat panel allows all the participants to communicate via text during the session. Messages can be sent to specific groups:

All Participants
All Panelists
All Attendees

Or to privately to specific users.

By default, only the Host, Presenter and Panelists can send to All Participants, All Attendees and private chat to students. In order to allow Attendees (students) to message the Participants and each other the Presenter needs to provide this privilege.

Recorder

The Recorder panel allows the host to record the session and have the recording automatically saved to the WebEx server.

The Recorder panel is only available to the Host.

Near the center of the WebEx session application three buttons are available:

Icon	Definition	Available to

Icon	Definition	Available to
	Clicking the Voice Conference button brings up a volume panel to quickly mute or control the volume of your speakers and microphone.	Host, Presenter
	Clicking the Invite & Remind button brings up a window that lets you remind anyone invited to the session be sending them an email, or you can invite new participants by entering their email address to quickly email them an invitation to the session.	Host
	Clicking the Share My Desktop button allows the presenter to share their screen to all participants. Clicking the arrow on the right of the button provides the presenter with other sharing options. e.g. Share File, Share Application.	Presenter

Share My Desktop Interface

If the Presenter clicks Share My Desktop all panels are still available to the participants by hovering their mouse over the blue bar at the top of the page (the bar is green on Mac). Hovering your mouse over the bar lowers it revealing all the available panels.

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