Announcing a Webex Session

To announce a session in a course follow the steps below:

1. In Moodle, open the course(s)/section(s) that the session is scheduled for.
   

2. Add the Teleconferencing Noticeboard to the course if it is not available already (this is a one-time action and should not be repeated for subsequent sessions).
   To add the Teleconferencing Noticeboard to the course do the following:

   1. Turn editing on in the course by clicking the setting wheel located at the upper-right of the course page, then selecting Turn editing on.

   2. Once you are able to edit, scroll to the bottom of the left menu and select Add a block. This will open a dialogue box with a list of all available blocks that can be added to the course. Scroll down until you find the Teleconferencing Noticeboard and click it.

   3. The block has now been added to the right of the course page.

      

3. Click Add Session Info in the Teleconferencing Noticeboard.
   

4. You will be presented with a form to fill with the information for the upcoming session. Fill in the information for the:

   1. Session title - do not enter anything in this field. It is no longer used for DL.

   2. Link - do not change the link provided here (https://globalpage-prod.webex.com/join). This is the link students will use to access the session.

   3. Time - This is the Start time of the session. Extra fields are available to include additional time zones if requested by the lecturer.

   4. Date - The date that the session takes place.

   5. Teleconference number - This might be Session number in the email you invitation email you received. Remove all spaces from the number

   6. Teleconference password - This might be Session number in the email you invitation email you received.

      Once you have filled in all the necessary information, click Submit.

      

5. The session is now available on the course page. You can click the pencil icon to the right of the date to edit the session information in case there is an error. The bin icon can be clicked to delete the session information from the course once the session has ended.

   

As the Teleconferencing Noticeboard does not send any announcements to the students regarding the session, it is recommended to also post an announcement in the Course Forum to inform the students of the upcoming session.

To post an announcement in the Course Forum do the following:

1. Click the Course Forum. This may be called something different in your course, but it is a general forum for the course that is usually found near the top of the course page and can be identified by a forum icon.

   

2. Once opened, click Add a new discussion topic. This will open an area for you to compose a message.
   

3. Post the following message to announce a session. Select the message depending on the language of the course. Make sure you enter the appropriate information for COURSE CODE+NAME, DATE, START TIME.
   

4. Once your message is composed click Post to forum.

English

--------------------------------------------------------------------------
SUBJECT: Webex: Live Tutorial Session - 00/00/2020
--------------------------------------------------------------------------

<p>Dear Students,</p>
<p> </p>
<p>A Webex session for the course <strong>COURSE CODE+NAME</strong> will take place on:
<p>Date: <strong>DATE</strong></p>
<p>Time: <strong>START TIME</strong></p>
<p> </p>
<p>To access the session please use the link and meeting number that is posted in the TELECONFERENCE NOTICEBOARD block on the main course page.</p>
<p> </p>
<p>Sincerely,</p>
<p> </p>
<p><strong>Online Learning Support Unit</strong></p>
<p><span style="color: #ba1d2c;"><strong>UNIVERSITY OF NICOSIA</strong></p>
<p>46 Makedonitissas Avenue</p>
<p>PO Box 24005</p>
<p>1700 Nicosia, Cyprus</p>
<p>Tel: +357 22367000 or +302103001845</p>
<p>Email: <a class="myLink" href="mailto:olsu@unic.ac.cy">olsu@unic.ac.cy</a></p>
<p>Website: <a class="myLink" href="http://www.unic.ac.cy/">www.unic.ac.cy</a></p>

--------------------------------------------------------------------------
SUBJECT: Τηλεδιάσκεψη Webex - 00/00/2020
--------------------------------------------------------------------------
<p>Αγαπητοί φοιτητές,</p>
<p> </p>
<p>Η τηλεδιασκεψη για το μάθημα <strong>COURSE CODE + TITLE</strong> θα πραγματοποιηθεί στις:
<br/>Ημερομηνία: <strong>DATE</strong>
<br/>Ώρα: <strong>START TIME</strong></p>
<p> </p>
<p>Για να έχετε πρόσβαση στη Τηλεδιάσκεψη πρέπει να χρησιμοποιήσετε τον σύνδεσμο που είναι αναρτημένος στη κεντρική σελίδα, στο μπλοκ δεξία του μαθήματος κάτω από τη σχετική ανακοίνωση: ‘TELECONFERENCE NOTICEBOARD - ΑΝΑΚΟΙΝΩΣΕΙΣ ΤΗΛΕΔΙΑΣΚΕΨΕΩΝ’.</p>
<p> </p>
<p>Με εκτίμηση,</p>
<p> </p>
<p><strong>Μονάδα Υποστήριξης Διαδικτυακής Μάθησης</strong></p>
<p><span style="color: #ba1d2c;"><strong>ΠΑΝΕΠΙΣΤΗΜΙΟ ΛΕΥΚΩΣΙΑΣ</strong></span></p>
<p>Λεωφόρος Μακεδονίτισσας 46,</p>
<p>Ταχ.Θ. 24005</p>
<p>1700 Λευκωσία, Κύπρος</p>
<p>Τηλ: +357 22367000 ή +302103001845</p>
<p>Ηλεκτρονικό Ταχυδρομείο:  <a href="mailto:olsu@unic.ac.cy">olsu@unic.ac.cy</a>  </p>
<p>Ιστοσελίδα: <a href="http://www.unic.ac.cy/">www.unic.ac.cy</a></p>