Announcing a Webex Session

Owned by Distance Learning (LMS) (Unlicensed)
Last updated: Jun 14, 2020
4 min read

This section focuses on how to announce a Webex session in a Distance Learning course in the University of Nicosia Moodle platform, https://courses.unic.ac.cy/.

As the Webex Account User, it is advised that you invite yourself to each session you schedule in order to receive the session invitation to your email. The invitation should look something similar to this. The wording may be slightly different but the overall content will have the same information:

The invitation will include the following important information:

  • Session Date & Time

  • Session Number

  • Session Password

You will use the above information to inform your students of the upcoming session. It is standard practice for the UNIC Distance Learning Unit to inform students of a session approximately 1 week prior to it taking place.

Instructions

To announce a session in a course follow the steps below.

To announce a session in a course follow the steps below:

  1. In Moodle, open the course(s)/section(s) that the session is scheduled for.

  2. Add the Teleconferencing Noticeboard to the course if it is not available already (this is a one-time action and should not be repeated for subsequent sessions).
    To add the Teleconferencing Noticeboard to the course do the following:

    1. Turn editing on in the course by clicking the setting wheel located at the upper-right of the course page, then selecting Turn editing on.

    2. Once you are able to edit, scroll to the bottom of the left menu and select Add a block. This will open a dialogue box with a list of all available blocks that can be added to the course. Scroll down until you find the Teleconferencing Noticeboard and click it.

    3. The block has now been added to the right of the course page.

       

  3. Click Add Session Info in the Teleconferencing Noticeboard.

  4. You will be presented with a form to fill with the information for the upcoming session. Fill in the information for the:

    1. Session title - do not enter anything in this field. It is no longer used for DL.

    2. Link - do not change the link provided here (https://globalpage-prod.webex.com/join). This is the link students will use to access the session.

    3. Time - This is the Start time of the session. Extra fields are available to include additional time zones if requested by the lecturer.

    4. Date - The date that the session takes place.

    5. Teleconference number - This might be Session number in the email you invitation email you received. Remove all spaces from the number

    6. Teleconference password - This might be Session number in the email you invitation email you received.

      Once you have filled in all the necessary information, click Submit.

       

  5. The session is now available on the course page. You can click the pencil icon to the right of the date to edit the session information in case there is an error. The bin icon can be clicked to delete the session information from the course once the session has ended.

As the Teleconferencing Noticeboard does not send any announcements to the students regarding the session, it is recommended to also post an announcement in the Course Forum to inform the students of the upcoming session.

To post an announcement in the Course Forum do the following:

  1. Click the Course Forum. This may be called something different in your course, but it is a general forum for the course that is usually found near the top of the course page and can be identified by a forum icon.

     

  2. Once opened, click Add a new discussion topic. This will open an area for you to compose a message.

  3. Post the following message to announce a session. Select the message depending on the language of the course. Make sure you enter the appropriate information for COURSE CODE+NAME, DATE, START TIME.

  4. Once your message is composed click Post to forum.

English


Greek

We do not provide students with specific information regarding the session. The reason for this is that each session has a unique Session Number and Session Link. If this information is provided to the students and for some reason the session needs to be deleted and a new one created it will generate a new Session Number and Session Link. |You would have to post a new announcement to relay the new information. Therefore, by removing this information from the message and requiring students to look at the Teleconference Noticeboard substantially reduces the number of possible errors.

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