Find your Webex Session Details

Owned by Distance Learning (LMS) (Unlicensed)
Last updated: Mar 26, 2020
4 min read

You can use the information in this guide to:

  • Find the details for a session that you scheduled

  • Post the Webex details in multiple courses in the case that you teach two or more face-to-face (F2F) courses/sections simultaneously and would like to replicate that using Webex.

Students who do not join a Webex session through Moodle will not have their attendance automatically logged. You will need to take attendance during the live session or review the recording.

The recording might not be automatically posted to the Moodle course if a session is started form the UNIC Webex site.

In order to share information about your Webex Training session so that your students or other sections/courses can have access to them please make sure that you have Created a Webex Training Session in your course then follow the steps below.

Locating Session Information

  1. Go to the UNIC Webex page (https://globaltraining.webex.com) and sign in with your Webex credentials.

  2. Find your session:

    1. From the Home page, use the search bar at the top of the page to find the session you just booked (enter the name of the session).

      OR

    2. From the Meetings page find it under your upcoming sessions

       

  3. Once located, click the session. The session information will be presented to you. At the bottom of the page click Edit.

     

  4. Under the Session and Access Information at the top of the page check the option Send a copy of the attendee invitation to me

     

  5. Scroll to the bottom of the page and click Update.

  6. Check your email Inbox and you should receive the session details. It will look similar to the below:

     

  7. Copy this information and send it to your students.

Sending Session Information to your Students

Via Moodle Messaging

This method can be used to inform your students of an upcoming session immediately.

  1. Go to your course in Moodle and click on Participants located in the upper-right of the page

     

  2. You will be presented with a list of all the students enrolled in your course. Click the Select all button at the bottom of the page.

     

  3. Then, from the With selected users… dropdown menu select Send a message.

     

  4. A message box will appear. Paste the session information in the field provided and click Send message. Your message will be sent out to students immediately.
    It is recommended that you include the Course Code in the message as well.

Via Course Forum

Students will receive all Forum messages to their email once a day through a Daily Digest. If your session is scheduled to take place within the next 24 hours then do not use this method.

  1. Go to your course in Moodle and open your course forum and click Add a new discussion topic.
    If you do not have a forum in your course you can add one by following this guide: https://unicit.atlassian.net/wiki/x/AQC6Kg

  2. Enter a Subject, e.g. COURSE CODE Webex session - DATE.

  3. In the Message please provide them with the session information received in your email.

     

  4. Click Post to forum and your message will be posted in the forum and sent out to your students in their next Daily Digest email.

 

 

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