How to Create WebEx Sessions for Your Course

Owned by Annamaria Souri, created
Oct 20, 2020
4 min read

This guide describes how to create and/or edit WebEx sessions to your course.

This guide only applies to Face-to-Face courses.

You must have the WebEx activity already available in your course before proceeding: How to Add a WebEx Activity on Moodle

All F2F WebEx sessions should be scheduled to take place at the time that they would normally occur in class to avoid students having to attend multiple sessions at the same time.

 

Step 1

Click HERE or type “UNIC moodle” on your browser in order to log in. If you have difficulties logging in please follow this guide : How to Login to Faculty Moodle

Step 2

Open the course you want to create a WebEx session for and click the WebEx activity. This can be identified by the WebEx logo.

Step 3

From the Virtual Meetings tab click “New Meeting”.

Step 4

A New Meeting form will load. Fill in the appropriate information for your upcoming session and once complete, click Create Meeting.

Step 5

Name: The name of the session that will appear to the students.

Recommended including at least the Course Code, followed by a session title.
Example: UNIC-101 - Course Introduction

  1. Avoid using Greek characters as they may not be displayed properly.

  2. Avoid using special characters (&, _, @, etc)

  3. Avoid using more than 4 - 5 words

Meeting date: Select the date of the first session.

Duration: Select the duration of the session (as it would be scheduled for your F2F course).

Students will not be able to join after the duration has passed. The session will automatically be removed from Upcoming meetings after the duration passes.

Choose Host Center: Select Training

All manuals and student/faulty training pertain to WebEx Training. Please select this.

Recurrence (optional): You are able to automatically create recurring sessions, i.e. create once and have it repeated. You could also choose to create a new session for each week.
If recurrence is selected:

Ending: Choose if you want your repeated sessions to end at a certain date OR after a certain number of sessions.

It is advised not to use the Recurrence feature as this may cause issues with the recordings being posted to the course. Only sessions with Recurrence set to No Repeat can be edited.

Create Meeting: The session will be added to your Upcoming session in the course.

After scheduling sessions they will appear under the Upcoming sessions of the course. You may have the opportunity to edit them if you forgot some information or made a mistake during scheduling.

Only sessions with Recurrence set to No Repeat can be edited. Click on the Edit button under Action to open the session editor. You can edit the following information:

 

The Choose Host Center option cannot be be changed in the session editor. If you accidentally scheduled a session with the wrong Host Center please Delete it and recreate it.

  • Name: The name of the session that will appear to the students.

  • Meeting date: Select the date of the first session

  • Duration: Select the duration of the session (as it would be scheduled for your F2F course).

  • Update Meeting: The updated session will be added to your Upcoming session in the course.

Sessions with Recurrence set to Daily, Weekly or Monthly cannot be edited. If you need to change any information for these sessions please Delete it and recreate it.

 

 

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